A Simple Guide to the Documents You Need for a Compliant Mailbox in 2025

Not sure what IDs you need to submit along with the Form 1583 for your mailbox? We’ve got you covered with a simple, step-by-step guide to help you upload them hassle-free.

Getting a mailbox is easy, but USPS requires a quick identity check before you can start receiving mail. You’ll need two forms of ID—one with a photo to confirm who you are and another that proves your address. Not sure which documents qualify? We’ve got you covered with a simple breakdown to make the process quick and hassle-free!

Let’s break it down so you know exactly which documents you can use and how to upload them without trouble!

📸 What's a Photo ID?

A Photo ID is a government-issued card that has your photo, full name, and expiration date. It proves your identity—basically, it tells the mailbox provider “Yes, this is really me!”

You Can Use One of These:

U.S. Passport – The little blue book used for travel.
U.S. Driver’s License or State ID – Issued by your state’s DMV.
Military ID – If you’re in the U.S. Armed Forces, this works.
Government ID – Includes Federal, State, or Tribal-issued IDs.
University/College Student ID – If you’re a student, this counts!
Matricula Consular – A special ID issued by the Mexican government.
NEXUS – Trusted traveler cards for crossing borders.
Valid Foreign Passport – Must include a U.S. visa or an entry stamp.

⚠️ Note: If you choose to use your Driver’s License or State ID as your Primary ID, you cannot use it as your Secondary ID. You must pick a different option for your proof of address.

🔹Pro Tip: Your Primary ID must be valid (not expired)! If it’s expired, you’ll need a new one before you can use it.

🏡 What's an Address ID? (Proof of Address)

Your Address ID shows where you live. This proves that your mailbox matches your actual address and is required by USPS.

You Can Use One of These:

U.S. Driver’s License or State ID – Issued by your state’s DMV.
Lease, Mortgage, or Deed of Trust – A document proving where you live.
Voter Registration Card – A card showing where you’re registered to vote.
Home or Vehicle Insurance Policy – A document showing your coverage.
Vehicle Registration – Your car registration document.
Notarized or Certified Copy of a Birth Certificate – A legal document confirming your identity.

⚠️ If your Driver’s License is the only document you have that shows your address, you cannot use it for both IDs. Instead, use it as your Secondary ID (proof of address), and choose a different Primary ID with a photo, like a passport, military ID, or college ID.

🔹Pro Tip: Your Address ID must be recent! (Usually within the last 90 days).

📸 How to Upload Your Documents (Step-by-Step Guide)

Uploading your documents is incredibly simple. Just follow these three steps:

Take a Clear Photo or Scan of Your IDs
- Lay your ID on a flat surface with good lighting.
- Make sure the text is readable (not blurry).
- No glare! Adjust the angle if needed.
Check Your File Format
- Most systems accept JPG, PNG, or PDF files.
- Make sure your file is not too large (under 5MB is best).
Upload Your IDs to the System
- Click the Upload button.
- Select your files from your phone or computer.
- Wait for confirmation that your upload is successful.

That’s it! Your documents will be reviewed, and once approved, your mailbox will be ready to go!

About PilotoMail

PilotoMail is a mail management platform that creates recurring revenue streams for mailrooms through postal mail handling automation, and virtual mailboxes for the remote workforce. Property managers, coworking spaces, mail centers & registered agents can handle large volumes of mail efficiently, comply with all postal regulations, and increase revenue from their existing footprint effortlessly.