Virtual Office Infrastructure To Grow Your Revenue

PilotoMail powers mailroom automation and Virtual Offices for coworking spaces, registered agents and property managers.

pieces of mail processed and counting

PilotoMail’s scalable platform unlocks more revenue

Automate your mailroom, complete compliance in minutes, and launch virtual offices that expand your footprint without adding space or overhead.

Scalable mailroom automation

Streamline operations, eliminate manual handling, and manage mail across multiple locations effortlessly.

100% compliance completion in minutes

Skip the manual paperwork. Our automated tools handle compliance end-to-end, so you're audit ready without the headache.

Virtual office enablement

Turn every mailbox into a new business opportunity. Power compliant virtual offices that let you grow beyond your physical space.

Our Products

Get only the features you need to grow virtual offices, no matter how small or big your mailroom operations.

Virtual Office Hub

A Seamless Virtual Mail Experience with Built-in Compliance

The all-in-one solution to launch, manage, and scale virtual offices profitably. Automate mailroom operations, stay fully compliant, and access expert guidance to structure, price, and grow your virtual office offerings.

Coworking operators looking to launch or scale virtual office services.

Mail Hub

Automate your mailroom and manage everything in one place.

Offer your members white-labeled virtual mailboxes, while managing large volumes of postal mail seamlessly. With the Mail Hub, you can automate workflows, design custom plans, and scale your mailroom operations, all while keeping 100% of your revenue.

Teams managing physical mail or client communications at scale.

Compliance Hub

Stay legal, effortlessly.

De-risk your coworking or virtual office business with the only solution that fully automates compliance onboarding for your members. From AI-driven ID and address verification to end-to-end automation of the CMRA process, stay compliant without the manual headaches.

CMRAs and mail operators streamlining compliance.

Built by Operators, for Operators

We’re not just developers. We’re veteran coworking operators who scaled virtual office memberships far beyond what manual or competitor systems could support. We created PilotoMail out of necessity, and we use it daily to run our own operations.

That means:

The only solution on the market that fully automates the compliance process. Given our scale, this was essential. We needed a secure and efficient system that could support the onboarding of thousands of clients and seamlessly update compliance documentation as needed. PilotoMail has consistently delivered on these requirements.

Channen Smith of Venture X and Office Evolution

We started with PilotoMail in 2021, before virtual mail was mainstream, and it’s been a game-changer. The team guided us every step, making our mail operations smooth, efficient, and easy to manage. The platform is intuitive, customizable, and far superior to other aggregators. Highly recommend—5 stars all the way!

Patricia Orange, The Nest

PilotoMail has helped us break into the virtual mail business! Existing members and new customers alike appreciate their easy to use platform and my team is able to blow through mail tasks with ease using their app. I would recommend PilotoMail to anyone looking to expand their virtual mail revenue stream.

Anne Olsen, The Shop SLC

PilotoMail is one of the most refined and forward-thinking platforms I’ve encountered. Sofia didn’t just digitize a legacy compliance process—she reinvented it. By automating the extraction of personal data from IDs to prefill USPS 1583 forms, she drastically reduces user errors and friction.

Peter Chee, CEO of Thinkspace

While many operators struggle to run profitable coworking spaces, Sofia not only exceeds industry averages—she’s created the blueprint for success. Through PilotoMail, she has transformed her playbook into a robust, scalable software platform that empowers other operators to grow efficiently through virtual office offerings. It’s a game-changer.

Grant Barnhill, Founder of Shift Workspaces

As a community manager on a small team, PilotoMail has been a game-changer for our virtual mailbox program. Onboarding was easy, the Ops app makes uploading mail simple, and the digital compliance process has eliminated months of stress chasing forms. Our members love the streamlined process, and we can now focus on growing our virtual mailbox offerings with ease. Highly recommend for any space operator looking to simplify mail operations and compliance.

Jenna Brooks, Haven Collective

PilotoMail has reduced the phone calls and emails we receive from members asking if a particular piece of mail has arrived yet. We've found its simplicity has led to 100% user adoption and engagement. We're very happy to be on the PilotoMail platform!

Melissa Fertita, Beachworx & Cityworx