Your mailroom, but digital. smarter. compliant.
Give your mailroom a digital-first makeover by offering your customers virtual mailboxes while complying with USPS regulations.
Step 1
Sign Up as a Mail Operator
Customize the way you monetize your mailroom by offering a virtual mailbox your customers can access from anywhere. Configure PilotoMail to offer a variety of mail-handling services at different price points that keep them coming back.
Coworking Spaces & Business Centers
Businesses & Corporations
Mail Centers
Property Managers & Apartment Complexes
Step 2
Set Up and Activate Mailboxes
Invite your customers to their personal virtual mailbox. Onboarding is easy with our compliance assistant who captures data from IDs to autopopulate PS 1583 Forms. It’s fast, easy, and keeps us all on the good side of USPS.
Smart PS 1583 Forms
No more emailing forms and friendly reminders. Compliance onboarding and follow-ups are fully automated.
Compliance Dashboard
Full oversight of your customers' compliance progress and activity.
Step 3
Start Managing Mail
Snap a picture of mail as it arrives and upload directly to our system from your phone. Process and record renter’s requests — all in one secure space.
Open & Scan
Mail Forwarding
Check Deposits
Recycle
Leave at Office
Shred Mail
Curbside Pickup
Doorstop Delivery
Postal mail as easy as email
Streamline the process of organizing, notifying, tracking, and checking postal mail and packages in and out of your mailroom with PilotoMail’s mail management platform.
Featuring a compliance assistant with smart PS 1583 Forms for easy onboarding and full oversight of your space’s postal compliance progress.
The Features
Spend less time shuffling paperwork and renter's mail with all your mailroom tools at your fingertips. Explore the features designed to simplify CMRA compliance, enhance mailbox renter experience, and optimize mailroom operations.
Automated Compliance Onboarding
Our compliance assistant onboards renters with smart PS 1583 Forms that captures ID data, matches addresses, and auto-fills forms. It also auto-updates information whenever a customer makes a change.
Compliance Activity Dashboard
Track all compliance activity at your space. See overall progress, identify lagging members, and get notified about expiring IDs or missing updates.
Virtual Mailboxes for Renters
Customers get access to their own client-facing app where they can view images of each piece of mail and requests services, such as open & scan, directly from their phone.
Automated Action Requests
Put your renters in control by configuring which action requests are available for your renters, including auto-forwarding of mail and automatic scan requests.
Scale Mailroom Operations
Automate tasks like recording all your customers' mail, postal compliance, fulfilling requests, customer communication, and invoicing. Free up staff time to focus on what matters.
No Revenue Sharing
Beyond your subscription cost for PilotoMail, the income you generate is entirely yours as well as your customers. Gain profit from your mailbox services and action requests.
Start here! Set up your customer with a digital mailbox and address.
Assign each renter their own virtual personal mailbox number for easy mail identification.
Snap a picture of incoming mail using our operator’s mobile app.
Incoming mail images will automatically upload to your dashboard, all directly from your phone.
After uploading, assign each piece of mail to its respective mailbox.
It will notify mailbox renters that they’ve got mail. No more emailing or texting.
As mailbox renters receive and view their mail, they can submit action requests.
Review and fulfill requests straight from your PilotoMail user-friendly dashboard.
The Compliance Assistant
Our new dashboard provides a bird’s-eye view of your space’s compliance activity. See overall progress, identify lagging members, and get notified about expiring IDs or missing updates.
Customize PilotoMail to work for you
PilotoMail makes your tools work better by integrating with leading software and custom apps.
Pricing Plans
Get all the features to grow virtual mailboxes, no matter how small or big your mailroom operations.
Starter Snail
small with big ideas-
Includes:
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25 Virtual Mailboxes
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4 Operator Seats
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4 Dedicated Training & Onboarding Hours
Key Perks: -
Automated Compliance
-
White-Labeled Web App
-
Automated & Customizable Billing System
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Unlimited and Customizable Action Requests
-
Add-Ons:
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Virtual Mailboxes
-
Operator Seats
-
White-Labeled Mobile App
-
Support Hours
Prime Snail
ready for prime time-
Includes:
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50 Virtual Mailboxes
-
6 Operator Seats
-
6 Dedicated Training & Onboarding Hours
-
Key Perks:
-
Automated Compliance
-
White-Labeled Web App
-
Automated & Customizable Billing System
-
Unlimited and Customizable Action Requests
-
Add-Ons:
-
Virtual Mailboxes
-
Operator Seats
-
White-Labeled Mobile App
-
Support Hours
Enterprise
the name says it all-
Includes:
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Custom Virtual Mailbox Count
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Custom Operator Seats
-
Unlimited Dedicated Representative
-
Key Perks:
-
Automated Compliance
-
White Labeled-Web App
-
Automated & Customizable Billing System
-
Unlimited and Customizable Action Requests
-
Add-Ons:
-
Virtual Mailboxes
-
Operator Seats
-
White-Labeled Mobile App
-
Support Hours
Got questions about our pricing plans and features? Read here.
Why Our Clients Love Us
Become a mail operator with PilotoMail.
Generate new customers, add a perk for your members and remote workers. Take PilotoMail for a spin.