Stocking your mailroom: handy supplies and equipment

If you’re thinking about starting out your mailroom or looking for ways to maximize your existing operations, we recognize it can be a bit overwhelming. Trust us when we say you’ve got nothing to worry about.

As many of you know, when our coworking spaces, Piloto 151, first started managing mail for our members, we didn’t have the elaborate mailroom setup we use today. But, as we grew and discovered better ways to manage and handle mail, we’ve cracked the formula into an efficient and cost-effective mailroom that simply works.

We’ve divided the list into different supplies, such as office supplies, shipping supplies, and tech equipment.

Let’s start with the basics. For a fully-functional mailroom, set up your space with the necessary office and stationery items. Read on for a look into supplies we use daily in our mailroom.

Office Supplies

• Bins for mail storage (We recommend ordering samples to test which works best and if they stack correctly.) Some of the brands we have used are these or these.
• Permanent Markers
• Scissors
• Pens
• Notes (Sticky Notes)
• Rubber Bands
• Batteries
• First Aid Kit
• Regular Tape
• Stapler
• Staple remover
• Desk organizers

The next step is… none other than shipping supplies! These are extra essential shipping supplies that will make your mailroom run smoothly.

Shipping Supplies

• Stamps
• Carrier Shipping Boxes
  • USPS
  • FedEx
• Multiple envelope sizes
  • USPS
  • FedEx
• Labels
• Heavy Duty Packing Tape
• Letter openers
• Mailing envelopes

Lastly, let’s discuss the tech equipment you need to handle mail. While the supplies mentioned below aren’t vital to begin with, especially if you’re only handling a few pieces of mail daily, it is good to be familiarized with them for future reference.

Tech Equipment

• Shipping Label Printer
• Scanner
• Paper Shredder