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Compliance

Applying to be a CMRA in 2023

The U.S. Postal Service regulates how mail can be received and handled. USPS also dictates required procedures for commercial mail-receiving agents to follow.
  • By Stephanie from PilotoMail
  • October 13, 2023

What is a CMRA?

A CMRA, or commercial mail-receiving agency is:

☑️ A business that accepts US mail on behalf of a person or entity as a business service. 

☑️ A business or individual that provides re-shipping or re-delivery services.

☑️ An Office Business Center (OBC) receiving single-point delivery of US mail. OBC’s are defined as providing private office facilities & business support services.

 

🔔 Even if you don’t offer virtual offices, you will be considered a CMRA for postal purposes.

Not a CMRA? Start here.

The U.S. Postal Service regulates how mail can be received and handled. USPS also dictates required procedures for commercial mail-receiving agents to follow.

If you are not yet a CMRA, keep reading to learn more about how to get started and create a compliance process for your space.

As stated by USPS, a “Commercial Mail Receiving Agency (CMRA) is a private business that accepts mail from the Postal Service for recipients, keeps it for collection (usually a private mailbox, “PMB”), or re-mails it to another location with newly paid postage.”

  • Any company with a physical location can apply for a CMRA designation.
  • Compliance for a CMRA owner requires that renters fill out a form (Form 1583) and lend two pieces of identification. It also requires reporting to USPS.

Become a CMRA 

  1. Fill application to act as a Commercial Mail Receiving Agent (Form 1583-A).
  2. Find your local Postmaster here.
  3. Execute the form in duplicate in the presence of the postmaster and retain one of the signed duplicate copies. As an example, find attached the application form and what needs to be filled in each section.
  4. Wait for approval. We suggest following up on a weekly or bi-weekly basis.
  5. Once approved, the CMRA must be displayed in the location in a visible area.

You must submit the CMRA forms on a quarterly basis and on alphabetical listings to the Postmaster of your region.

Already registered as a CMRA?

Learn how compliance works in PilotoMail. Book a demo with our mail experts.

About PilotoMail

PilotoMail is a mail management platform that creates recurring revenue streams for mailrooms through postal mail handling automation, and virtual mailboxes for the remote workforce. Property managers, coworking spaces, mail centers & registered agents can handle large volumes of mail efficiently, comply with all postal regulations, and increase revenue from their existing footprint effortlessly.

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