Best Practices

5 Reasons Why You Should Offer a Virtual Mailbox

Whether you are in the flex-work business or the business of postal mail, offering a Virtual Mailbox presents itself as an unprecedented opportunity to expand your operations. 

As more people move into a nomadic lifestyle, finding solutions to their newfound woes of not having a physical office has become imperative. One solution is the virtual mailbox. 

Here are 5 reasons why you should offer a Virtual Mailbox:

1. Scale your business beyond your square footage

Decades ago, you could not fathom scaling your business growth without including more prominent locations and bigger teams. But that was decades ago. With a mail management software such as PilotoMail, you can focus on growing your business without worrying about the limits of your space. Virtual Mailboxes are an incredible way to double, triple (or quadruple, it’s up to you!) the value of your existing space.

2. Save on Operational Costs

You can finally forget about the days of running a streamlined and smooth mailroom operation that required multiple team members to take on various tasks. An existing community manager, assistant, clerk, or any other team member (really!) can be trained to manage your new virtual mailbox operation.

3. Reach New Potential Customers

Work has gone virtual and, with companies offering the sought-after “work from home” tag, today’s workforce is moving remote. Your customers not only live within your county lines, but they can also setup shop anywhere in the world. 

Young, driven, and nomadic workers live for travel but need an address to call home. They keep a virtual mailbox to receive important mail and to use the physical address that comes along with it. For digital nomads, having an address, whether they’re on the move or settling down for now, is key. You can be their home base. 

4. Generate More Revenue

Your business will ultimately generate more revenue when it doesn’t have to spend extra money on additional team members, space, and operational costs. It is also convenient to set the tone by adjusting your mailbox offering plans to your revenue goals.

For example, with PilotoMail, you can set the price of each individual action requests (such as open & scan, forwarding and shredding) and decide how that looks like for your business.

5. Reduce Liability and Human Error

It is human to err… it is also a liability, especially when handling someone else’s postal mail. Keeping up with federal regulations and compliance can be a tricky thing. Having a digital log of your mailroom reduces liability by keeping track of every piece of mail that lands in your office and becomes your responsibility. It is the easiest way to reduce human error and maintain a controlled space.

If these reasons make sense and you want to learn more about PilotoMail’s software, book a demo with our mail experts. Figure out how you can start saving space, making money, and keeping track of your mail.

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